General Information

Disclaimer:

During the 34th Annual EAU Congress, the “Exhibition Booths” and “Industry Sessions” related to “prescription-only medicines” are only accessible to certified healthcare professionals, qualified to prescribe medicines and pharmacists. Based on information provided by the registering party, the EAU will indicate on the congress badges if the bearer has accreditation to access the “Exhibition Booths” and “Industry Sessions” related to prescription-only medicines. The accredited delegates will have the letter “P” on their badges. It is the responsibility of the registering party to provide correct information and the EAU holds no responsibility with regards to the information provided. This measure is in accordance with the national and international pharmaceutical guidelines.

About Barcelona
Information on Barcelona will be available at the Barcelona Information Desk (Green Area) staffed by the Barcelona Convention Bureau. They can assist participants with all questions related to the city.

Abstracts
Around 25 abstracts will be presented during the meeting in Barcelona in two poster sessions, an expert-guided poster session and a video session. The EAU19 Abstract USB and EAU19 Posters USB will be distributed to all congress delegates in the exhibition area or in the congress bag. All abstracts will also be available online and through the congress App.

Access to Session Rooms
Only congress delegates with a valid badge, have access to session rooms. Seating is regulated on a first-come, first served basis. We recommend delegates to go to session rooms well in advance.

Due to safety regulations, doors will be closed when all seats are taken. It is not allowed to stand in the aisles of the rooms.

Accreditation
The 20th EAUN Meeting programme including the hands-on training on Friday has been accredited with 20 points by the Accrediting Agency of the Quality Register Nurses & Nurse Assistants and the Register of Health Care Professionals (Accreditatiebureau Kwaliteitsregister V&V en Register Zorgprofessionals) and also with 20 points by the Accrediting Agency of the Specialist Nurses Register (Accreditatiebureau Verpleegkundig Specialisten Register) both in the Netherlands. The points per day are as follows: Hands-on training on Friday: 4 points; Saturday: 6 points; Sunday: 6 points; Monday 4 points. Total points for the 3-day meeting: 16 points.

Address Congress Venue
Fira Gran Via
Access North / Hall 8
c/ Carrer del Foc 37
08038 Barcelona, Spain
Google maps

App: Your smart congress companion 
The EAUN19 App is the easiest way to navigate the congress and provides instant access to key information on EAUN19. Browse the scientific programme and create your personal programme using the planner. Find session rooms and exhibitor booths by scrolling through the floor plans. Via the personal congress bag icon, you can save relevant links to digitally retrieve or review after the congress. Offline use of the App is possible. Download the EAU Events App for free in the Play Store (Android) or App Store (iOS).

Award Gallery
At the EAU Award Gallery located in the Red Area, you will find a complete overview of all EAU awards handed out during EAU19. It also features information on past winners of the most prestigious EAU prizes. The EAU Award Gallery provides a great opportunity to take in all the important developments and breakthroughs in recent years.

For more information on Awards check page 4 of the EAU Programme Book.

Badge Classification

Badge Tracking System
Congress delegates have a barcode on their badge which enables them to leave their contact details with exhibitors in a quick and easy way. The barcode will also be scanned at the entrance of the session rooms to gather CME and statistical information. EAU bears no responsibility for data scanned by third-parties

Bank and Exchange
The currency in Spain is the Euro (€). There is an ATM in the Registration Area (Green Area).

Best Posters
The four best posters of the Poster Sessions can be viewed at the e-Poster Area during congress hours in the Red Area and through the congress website as of Monday, 19 March 2019, if a poster PDF has been submitted to the EAUN before the start of the annual meeting.

Business Centre
There is a business centre at the entrance, at the existing info desk on the left side of SSC, which sells stationery items and has copy and print facilities. Computers with internet access are available on the 1st floor of the Fira Gran Via.

Business Lounges
See page 483 of the EAU programme book for more information on business lounges that will be available during EAU19.

Certificate of Attendance
A Certificate of Attendance for EAUN19 can be printed as of Wednesday, 20 March 2019. You will need your registration number (below the barcode on your badge) to print the certificate.

Chairing a session

Locate your session room in time. Please be in your session room at least 15 minutes prior to the start of the session. Kindly note that:

  • Speakers should strictly observe timing.
  • Discussants should first clearly state their name, institution and country of origin.

If a question is being asked, please note that the delegate should first clearly state his/her name, institution and country of origin.

Charge and Connect Area
Special “Charge & Connect Areas” with sitting areas, free internet, work stations and power outlets are available at booth B60 & J60 in the Exhibition Hall (Blue Area).

Cloakroom and Luggage
There is a cloakroom available during congress hours in the Blue Area. Please collect all personal items at the end of each day.

Congress Bag
Registered participants can collect a congress bag in the Registration Area (Green Area).

Congress Newsletter: European Urology Today Congress Edition
Special daily congress newsletters will be distributed at various locations in the congress venue on Saturday, Sunday and Monday. The newsletters feature on-site interviews and background information on sessions and all other relevant subjects. The newsletters will also be available online here during and after the congress.

EAU Booth
The EAU Booth in the Exhibition Hall (Booth G60) consists of the following corners: EAU and EAUN Membership, EBU, EU-ACME, Patient Information, Young Urologists, European Urological Scholarship Programme, EAU Amsterdam 2020, Research Foundation, eUROGEN and the EAU Historical Exhibition. There is also information on European Urology and on other EAU publications.

The EAU Membership Corner provides information on membership status and membership benefits. Non-members are welcome to visit the EAU Booth for further information and to apply for EAUN Membership.

EAU Congress Office
More information about the Congress office can be found here.

EAU Education Office – European School of Urology (ESU)
The European School of Urology (ESU), working with European faculties, will provide high quality international educational courses in urology during EAUN19.
For more information see ESU Courses here.

EAU Patient Information
EAU Patient Information is the trusted portal for patients and urologists, offering evidence-based information on diagnostics, treatments and patient support. Delegates are welcome to visit the EAU Patient Information Corner for a presentation of animated videos on surgical procedures developed for patients. The EAU Patient Information Corner is located at the EAU Booth (booth G60, Exhibition Hall, Blue Area).

EAU Policy on Live Surgery
The EAU’s official policy on Live Surgery Events offers organisers a clear framework within which to plan and perform live surgeries. The main principle for these guidelines is that patient safety must take priority over all other considerations during live surgery. Read more >

Electricity
Barcelona, like most other European countries, has 230-volt AC, 50Hz current and uses two-pin continental plugs. Visitors from the Swiss, UK and Ireland will need a plug adaptor for electric appliances, while those from North America need a power converter to use 110/125V appliances.

Emergency Information and First Aid
There is a First Aid unit in the congress venue in the Green Area (opposite Green Room 19). In case of emergencies, contact a security guard or call the following numbers:

  • Ambulance (ambulancía) and health emergencies:  061 or 112
  • Fire brigade (cuerpo de bomberos): 080 or 112
  • National Spanish police (policía nacional): 091

European Association of Urology Nurses
The 20th International EAUN Meeting is held in Barcelona on 16-18 March 2019, in conjunction with EAU19. This unique three-day meeting provides the ultimate opportunity to interact with leading urology nursing and medical professionals and to find inspiration for advanced nursing practice to take forward in your own work environment. The scientific programme will bring together the latest developments in research as well as best practice and current clinical guidelines, through interactive sessions and (state-of-the-art) lectures, providing an opportunity to discuss and share your important clinical experiences and practice.

See the EAUN19 website or EAUN19 App in the EAU Events App downloadable from the Play Store (Android) or App Store (iOS).

Information on EAUN activities (fellowships, courses, guidelines) and EAUN membership can be obtained at the EAUN Booth (next to Green Room 17, Green Area).

European Urology, EU Focus & EU Oncology

European Urology, ‘The Platinum Journal’, is the official journal of the European Association of Urology (EAU). This international peer-reviewed journal devoted to urology is published since 1975 and nowadays reaches over 25,000 readers. The Editor-in-Chief of European Urology is Professor James Catto. European Urology’s 2017 Impact Factor is 17.581. Come see European Urology for yourself – visit either the European Urology (booth L04) or the EAU Booth (booth G60) in the Exhibition Hall (Blue Area).

European Urology Focus (EU Focus) is a sister journal to European Urology and the second official publication of the European Association of Urology (EAU). EU Focus is published at least 6 times per year in an electronic format. Each issue includes a series of invited, thematic reviews, together with original reports, correspondence and introductory editorials on a wide range of urological issues such as oncology, functional urology, reconstructive urology, laparoscopy, robotic surgery, endourology, female urology, andrology, paediatric urology and sexual medicine. EU Focus articles are available on PubMed.

European Urology Oncology (EU Oncology) is the latest sister Journal to European Urology and is the first official publication of the EAU fully devoted to the study of genitourinary malignancies. The journal is published six times a year in electronic format.  EU Oncology aims to deliver high-quality research while pursuing the goal of a multi-disciplinary approach, with Urology, Medical Oncology, Radiation Therapy, Imaging, Pathology and Basic Research working together with the same final aim: to improve patient care.

Exhibition
An extensive technical exhibition will be held during EAU19. The exhibition, open to technical equipment manufacturers, pharmaceutical companies and scientific publishers, will officially open on Saturday, 16 March at 09.30. This exhibition is one of the premier events worldwide for showcasing new and established products as well as cutting-edge medical technology. High-profile companies , as well as small innovative businesses, join the exhibition – offering insights and opening the doors onto the world of modern urology.

Exhibition booths and Industry Sessions related to prescription-only medicines are only accessible to certified healthcare professionals qualified to prescribe medicines. This is indicated on Their badge with a letter ‘P’

Exhibition Hours:

Saturday, 16 March 09.30 – 18.00 hrs
Sunday, 17 March 09.30 – 18.00 hrs
Monday, 18 March 09.30 – 15.30 hrs

Exhibition Guide
The Exhibition Guide including an exhibition floor plan and overview of all exhibitors with company profiles is included in the Programme-at-a-Glance. The Programme-at-a-Glance is inserted in the Congress Bag. This information is also available in the congress App.

Read more and download the Exhibition Guide here.

First Aid
There is a First Aid unit located opposite to Green Room 19 (Green Area). The unit is indicated on the directional signs with the first aid symbol . In the event of a medical emergency alert a security guard.

Food & Beverage
Catering points are available in all congress areas (Green, Blue and Red Area).

Guests & Children
In compliance with the Pharma Codes, EAU is not allowed to register guests (including children) and they can therefore not attend the congress. The EAU office cannot offer any children’s daycare facilities either. If parents decide to leave their children in a part of the venue that is accessible without a badge, the EAU will bear no responsibility in case of incidents.

Guidelines
EAU members can collect a copy of the EAU Extended Urological Guidelines 2019 and the EAU Pocket Guidelines 2019, free of charge, at the EAU Booth (booth G60, Exhibition Hall, Blue Area).

Both publications are also available for purchase by non-EAU members at the EAU Booth.

Historical Exhibition
The EAU History Office is presenting a historical exhibit on “The History of Urology in Spain” (booth G60, Exhibition Hall,  Blue Area).

History Annual EAU Congress
The EAU Congress history website can be viewed at www.eaucongresshistory.org. All EAU Congresses, going back to the very first in 1972, are included in the interactive overview which can also be viewed at the App.

Hotel Accommodation
The company K.I.T. Group has been contracted to handle the hotel accommodation for congress participants. Their staff will be available at the Hotel Desk in the Registration Area (Green Area).
More information here.

Industry Partners
We would like to thank our industry partners. Please see this page for the industry acknowledgements.

Insurance
The organisers do not accept liability for any personal damage. Participants are advised to arrange their own personal insurance.

Language
The congress sessions will be conducted in English. No translation will be provided.

Lost and Found
For assistance, report any lost or found items to the Information Desk in the Green Area.

Media Policy
Registered press representatives may attend all scientific sessions. Photographing during sessions is allowed for personal and non-commercial use only, i.e. photos cannot be published or reproduced in any way. Outside of the scientific sessions, you need written permission by the EAU for photography, filming and interviews at any location within the congress venue. Video recording of the congress or during the sessions is subject to authorisation by the EAU Press Office. A written request must be submitted prior to the congress via press@uroweb.org or can be submitted on-site at the EAU Press Centre (Blue Area). Requests will be approved on a case-by-case basis. Film crews can book a time slot (max 2 per day per publication) to film in one of the filming areas onsite via the hostess in the EAU Press Centre. Film crews will receive a special filming press badge, available at the EAU Press Centre.
More press info can be found here.
More information about the media policy here.

Mobile Phones
Sound and camera flash of mobile phones and tablets must be switched off during sessions.

Opening Ceremony and Awards
Participants and exhibitors attending the congress are invited to the official EAU Opening Ceremony on Friday, 15 March 2019 at 18.00-19.30 in eURO Auditorium 1 (Red Area). During the Opening Ceremony the new Honorary EAU Members will be announced and EAU Awards will be handed out. The Opening Ceremony will be followed by a Networking Reception in the Red Area until 21.00 hrs.

More info about the EAU awards can be found here.

Opening Hours
Find the overview of opening hours here.

Personal Planner
Do not miss anything during this year’s congress, use the Personal Planner!

  • It is fully integrated with the scientific programme of the congress
  • You can select your priority sessions and export them to your Outlook, Google Calendar or print them out.

Visit the scientific programme overview for more information:
eau19.uroweb.org/scientific-programme/overview/

Kindly note that the planner on the website and the planner in the App do not exchange information. You can use either one for your planning.

Photography & Filming
EAU will be taking photos and doing some filming between sessions. If you would prefer not to be filmed or photographed, please let us know by sending an e-mail to: press@uroweb.org

Poster Session Online Service
Poster presenters who created their posters for EAUN19 through the “EAU PosterSessionOnline Service”, can collect their posters at the Speaker Service Centre (Green Area).

Prayer Room
Special rooms dedicated to prayer are located in the Red Area.

Presentation Training Centre
Mrs. Vivienne Parry (UK) gives Individual & Group Presentation Skills Training Sessions to help improve presentation and delivery skills. The one-on-one half hour sessions and 45 minute group sessions (max. 15 persons) are free of charge and available to all speakers. Appointments for this very popular training session should be made at the Speaker Service Centre (Green Area).
More information can be found here.

Presenting a poster

Posters must be put up in the room 15 minutes prior to the start of the session. The poster boards are numbered and your poster should be mounted on the board which corresponds with your abstract number.

Pushpins are available in the session room. Please remove your poster immediately at the end of the session. A maximum of 6 PowerPoint slides (including a title and conflict of interest slide) are allowed during poster presentations.

Disclose links to the industry: The EAUN Scientific Congress Office requests that you disclose to the audience any links you may have with the industry related to the topic of your lecture at the beginning of your session. A link can be: Being a member of an advisory board or having a consultancy agreement with a specific  company.

Press Centre
Journalists and medical/science writers can obtain a free registration to the congress. Registered press members are welcome to use the facilities at the EAU Press Centre (Blue Area) where they will also obtain a special press pack. Internet access, printer and photocopy facilities are provided.
More information.

Registration Area
All registration desks and facilities are located in the Green Area.

Resource Centre
All scientific content of the congress such as abstracts, videos and webcasts will be available online in the Resource Centre.  Access the Resource Centre using your congress registration login (MyEAU), your EAU member login (MyEAU) or the barcode number on your congress badge (type the number without the *).

Security and Safety
Fira and the EAU have taken security precautions to ensure the maximum possible safety for all participants. Bags may be subject to inspection. Do not leave bags unattended at any time.

Smoking Policy
Smoking (also of e-cigarettes) is not allowed inside the congress centre and in the exhibition hall.

Social Media
We are using social media at the congress to encourage an open discussion on urology science and experiences at the congress. EAU(N) congress speakers, opinion leaders, delegates and media share their ideas, commentary and photos on Facebook and Twitter. You can follow the EAU on Facebook via www.facebook.com/eaunpage, Twitter via @EAUNurses and Instagram via @uroweb. Use #EAU19 to discuss the Congress, and join the conversation!

Speaker Service Centre
The Speaker Service Centre is located in the Green area.

Only digital presentations will be accepted during the congress. All presentations (format 16:9) should be handed in at least three hours prior to the start of the session at the Speaker Service Centre (Green Area). If you have an early presentation, please hand in your presentation on the previous day! Failure to do so could result in presentations not being available for projection when required.

Opening hours

Thursday, 15 March 14.00 – 19.00 hrs.

Friday, 16 March 08.00 – 18.30 hrs.

Saturday, 17 March 06.45 – 19.30 hrs.

Sunday, 18 March 07.00 – 19.15 hrs.

Monday, 19 March 07.00 – 17.30 hrs.

Tuesday, 20 March 07.00 – 13.00 hrs.

Taxi
There are more than 10,500 taxis in Barcelona and its metropolitan area, easily identifiable by their yellow and black appearance.
More information can be found here.

Transportation Passes
Delegates who registered for the full meeting will receive a 5-day transportation pass valid for unlimited travel within the city of Barcelona (including connection to the airport). For transportation information please go to the Transportation Desk (in the Registration Area).

Travel Information
Here is detailed travel advice on how to get to Barcelona and the congress venue.

Upcoming Meetings
Information on upcoming meetings can be displayed in the “Upcoming Meetings” promotion walls in the Charge & Connect Areas (booths B60 & J60, Exhibition Hall, Blue Area). It is strictly forbidden to put up promotional material at any other location in the building.

Webcasts
All presentation slides, abstracts, posters and videos will be posted in the EAUN19 Resource Centre on: eaun19.org/rc, provided there is permission from the presenter.   The statements and the opinions featured in the presentations are solely those of the individual presenters and not of the EAU.

Wi-Fi
Free Wi-Fi is accessible throughout the congress venue during congress hours.

Network name: EAU19 and Password: barcelona19